How To Find HIGH QUALITY Virtual Assistants For GoHighLevel

panmatech
Blog
June 3, 2025

Finding high-quality virtual assistants (VAs) who are proficient in GoHighLevel (GHL) is crucial for streamlining your business operations and maximizing the platform’s potential. Here’s a comprehensive guide on how to find the best GHL VAs:

1. Define Your Needs and Create a Detailed Job Description:

  • Specific Tasks: Clearly outline the tasks you need the VA to handle within GoHighLevel. This could include:
    • CRM management (contacts, pipelines, tags, custom fields)
    • Automation and workflow setup (lead nurturing, appointment booking, follow-ups)  
    • Funnel building and optimization (landing pages, forms, surveys)
    • Email and SMS marketing campaign management
    • Calendar and appointment management
    • Lead management and segmentation
    • Technical troubleshooting within GHL
    • Reporting and analytics
    • Client onboarding and support within GHL
    • White-label support for your clients
  • Required Skills and Qualifications: Specify the level of GHL experience required (beginner, intermediate, expert), as well as any other necessary skills (e.g., marketing automation knowledge, CRM experience, communication skills, basic design skills).
  • Preferred Qualifications: List any additional skills that would be a bonus (e.g., experience with Zapier or other integrations, knowledge of Facebook/Google Ads, familiarity with A2P compliance).
  • Work Schedule and Communication: Outline your expected working hours, communication methods, and any required availability.

2. Identify the Right Platforms to Find GHL VAs:

  • Freelancing Platforms:
    • Upwork: A large platform with many freelancers, including those specializing in GoHighLevel. You can post jobs and browse profiles. Look for freelancers with specific GHL experience and positive reviews.  
    • OnlineJobs.ph: A popular platform for hiring virtual assistants from the Philippines, often with competitive rates. You can find VAs with GHL expertise here.  
    • Fiverr: While known for smaller gigs, you can find freelancers offering specific GHL services.  
  • Specialized GHL VA Services:
    • Stealth Agents: Specializes in providing GoHighLevel virtual assistants.
    • GHLVA: Offers VAs with expertise in GoHighLevel, including funnel design and automation.  
    • Outsource Sharks: Provides GHL virtual assistant services with a focus on streamlining business operations.  
    • Unique Genius Virtual Assistants: Offers GHL admin solutions to manage CRM, marketing, and sales processes within the platform.  
  • Social Media Groups and Communities:
    • Look for Facebook groups or online communities dedicated to GoHighLevel users or virtual assistants. You can post job openings or ask for recommendations.

3. Screening and Interviewing Potential Candidates:

  • Review Applications Carefully: Look for candidates who clearly demonstrate their GoHighLevel experience and whose skills match your requirements.
  • Ask GoHighLevel-Specific Questions: During the interview process, ask questions that assess their practical knowledge of GoHighLevel. Examples include:
    • “Describe your experience setting up automations and workflows in GoHighLevel.”
    • “How have you used funnels and landing pages within GoHighLevel to achieve specific marketing goals?”
    • “Explain your process for managing leads and contacts within the GHL CRM.”
    • “What experience do you have with integrating GoHighLevel with other tools?”
    • “Describe a time you troubleshooted an issue within GoHighLevel. What was the issue and how did you resolve it?”
  • Assess Problem-Solving Skills: Ask situational questions to understand how they would handle specific challenges within GoHighLevel.
  • Check Communication Skills: Evaluate their written and verbal communication abilities. Clear and professional communication is essential for a remote role.
  • Consider a Trial Period or Test Task: Ask candidates to complete a small, paid task within GoHighLevel to assess their skills and work quality firsthand.

4. Look for Key Qualities in a High-Quality GHL VA:

  • Proficiency in GoHighLevel: A deep understanding of the platform’s features and capabilities is crucial.
  • Strong Automation Skills: The ability to build, test, and optimize complex workflows.
  • Experience with Funnel Building: Understanding of sales funnels, landing pages, and lead capture forms within GHL.
  • Excellent Troubleshooting Skills: The capacity to identify and resolve common GHL issues independently.  
  • CRM Experience: Proven ability to manage contacts, pipelines, and campaigns effectively.
  • Marketing Knowledge: Understanding of email, SMS, and social media marketing strategies.
  • Organization and Time Management: Ability to manage multiple tasks and deadlines efficiently.
  • Proactive and Self-Motivated: Can work independently and take initiative.
  • Good Communication Skills: Clear, concise, and professional communication.

By following these steps, you can increase your chances of finding a high-quality virtual assistant who can effectively manage and optimize your GoHighLevel platform, ultimately contributing to your business’s success.

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